Position Title

EXECUTIVE ASSISTANT FOR DISTRICT SUPERINTENDENT

Required Application Type

Teacher / Admin

Job Description

Full-time position, 8.0 hours per day, 12 months per year

• Serve as a trusted and confidential executive assistant to the Deputy Superintendent.
• Manage and maintain calendars, including appointments, meetings, and travel arrangements.
• Draft, edit, and format correspondence, reports, memoranda, and presentations using sound judgment and knowledge of BOCES operations.
• Prepare and compile monthly and annual reports, including statistical data.
• Maintain current and historical data in multiple platforms and proficient in running reports in all platforms.
• Screen incoming calls, emails, and visitors, prioritizing communications and handling routine inquiries professionally.
• Coordinate meetings, including agenda preparation, materials distribution, and logistics.
• Serve as a public-facing representative of the GST BOCES responding to inquiries with professionalism and clarity with a service mindset.
• Prepare, update, and organize GST BOCES policies, procedures, and manuals.
• Prepare notices and documents for hiring and exiting employees and support HR procedures and practices.
• Assist in preparing necessary documents for Board of Education meetings.
• Assist with special projects and initiatives as assigned.

Job Qualifications

• Graduation from a N.Y.S. registered or regionally accredited college or university with a Bachelor's Degree and three (3) years of responsible office experience in a public agency or private business; or
• Graduation from a NYS registered or regionally accredited two-year college with an Associate’s Degree and five (5) years of responsible office experience in a public agency or private business; or
• Graduation from high school or possession of an equivalency diploma and seven (7) years of responsible office experience in a public agency or private business; or
• Any equivalent combination of experience and training as defined above

SALARY RANGE: Salary is dependent upon related work experience.  Plus comprehensive benefit package.

Application Procedure

Please complete your file by submitting the following information:

• Employment application
• Letter of interest
• Detailed résumé
• Evidence of NYS certification, license or Registration Certificate (if applicable)
• College undergraduate and graduate transcripts conferring degree
• If no college education, furnish a copy of high school diploma or GED
• One to three current, dated and signed letters of professional reference (must be less than 1 yr. old)

Job Category

ADMINISTRATIVE

Job Location

GST BOCES REGION; BUSH EDUCATION CENTER

Additional Information